March 9, 2022 – Recent updates to Society COVIDSafe policy
Good afternoon, everyone,
The Board of Directors has issued a few important updates to the COVIDSafe policy; they are now in effect. Please take note. Along with this COVIDSafe update, the East Kingdom’s requirement that masks must be worn indoors at all times (except when actively eating/drinking) and are optional for outdoor gatherings remains in place.
Please make sure that everyone holding in-person events is aware of this update.
1A. Event staff no longer need to collect contact tracing information.
1B. The following updated language MUST appear with information about EVERY in-person gathering of any size. Event listings on the EK Calendar, event websites, Facebook event listings, email lists, and so on all need to display this updated language. It must also appear as a physical sign at the in-person gathering itself (and in multiple places if the in-person gathering is a large weekend event).
“Although the SCA complies with all applicable laws to ensure the health and safety of our event participants, we cannot eliminate the risk of exposure to infectious diseases during in-person events. By participating in the in-person events of the SCA, you acknowledge and accept the potential risks. You agree to take any additional steps to protect your own health and safety and those under your control as you believe to be necessary.”
Society announcement lifting the requirement for contact tracing and updating the language required for all event announcements, flyers, signage, etc.
2. COVID status check-in process. All attendees who are eligible to be vaccinated still need to show either proof of full vaccination or a medically-supervised negative COVID test taken within 72 hours of the in-person gathering. Event staff will continue to check this documentation. Attendees over the age of 18 also still need to show gov’t-issued photo ID or SCA blue cards with the same name as the vaccination card/negative test results.
Here’s what’s new: as part of the check-in process for attending an in-person gathering, the ATTENDEE will sign a form attesting to the following.
By signing below, you are confirming that you have presented proper identification, along with either proof of being fully vaccinated or a negative COVID test taken within 72 hours prior to the start of the event. (If you presented proof of a negative COVID test it complies with the current SCA COVIDSafe rules).
This replaces the previous requirement that event staff attest that they have checked everyone. Treat this attestation form like a waiver and send it to the Waiver Deputy on your usual schedule.